Stephen Hewitt 
Young Photographer of the year Award	
‘Our Outdoors’ entry form

Personal details
First name		Surname		
Date of birth		        Male         Female	
Address		
	
Email		Phone number		
Where did you hear about the competition?		
I have read and agree to the terms & conditions attached.	
Signature 		Date		
Print name		

If under 16:
I am the parent/legal guardian of the above child and I have read and agree to the terms & conditions attached and I am happy for the above named child to enter the Stephen Hewitt Young Photographer of the year Award 2015.	
Signature of parent/guardian		Date		
Print name		

When you have completed the entry form please return by post or hand deliver to:                                   
Our Outdoors – Photo Competition                                                                                        
Hartcliffe & Withywood Community Partnership                                                             
@symes Community Building
Peterson Avenue
Hartcliffe
Bristol
BS13 0BE

Or email:  carrie.ellis@hwcp.org.uk    Please enter in the subject line “Our Outdoors – Photo Competition “                                                                                   

Entry checklist: 
  Completed entry forms –personal & photo details as required
  A4 prints clearly labelled on reverse with your name, age group & contact telephone number (entries by post/hand)
  Email photos as a JPEG, no bigger than 10mb 	

Closing date for entries: Monday 20th July 2015, 5pm

Photo details (1)

First name		Surname		
Date of birth			

Category	  7 – 11 years        12-15 years        16-19 years     on 20th July 2015	
Photo title		
Camera used		     digital      film	

In no more than 100 words tell us about your photo, where you took it, why you like it etc.

Photo details (2)

First name		Surname		
Date of birth			

Category	  7 – 11 years        12-15 years        16-19 years     on 20th July 2015	
Photo title		
Camera used		     digital      film	

In no more than 100 words tell us about your photo, where you took it, why you like it etc.

Photo details (3)

First name		Surname		
Date of birth			

Category	  7 – 11 years        12-15 years        16-19 years     on 20th July 2015	
Photo title		
Camera used		     digital      film	

In no more than 100 words tell us about your photo, where you took it, why you like it etc.

Terms and conditions for postal entries into the Stephen Hewitt Young Photographer of the year award 2015.

1	Entrants submitting entries to the Competition will be deemed to have accepted the following terms and conditions: 
2	The Competition is open to all residents of the Hartcliffe, Withywood, Bishopsworth, Bedminster Down, Highridge, Uplands & Whitchurch Park areas, aged 7 to 19 years on 20th July 2015. Entrants under the age of 16 must have their parent’s or legal guardian’s permission to enter the Competition.
3	The postal entries must be a photo print no smaller than A4 size. Prints cannot be returned under any circumstances.
4	 If a photo has not been taken using a digital camera, this must be specified on the entry form. Any entrant, who has entered a photo that has not been taken by a digital camera and which is shortlisted, will be contacted by telephone or letter and requested to provide the negative or slide of the shortlisted photo within 10 days, failing which the photo may be rejected from the Competition.
5	All photos entered into the Competition must be a faithful representation of what the photographer saw at the time of taking the photo. Entrants will be disqualified from the Competition if the judges believe that the images have been manipulated or are not the entrant’s original work.
6	Entry is free although entrants are responsible for arranging and paying for postal costs. No purchase is necessary.
7	The starting date for entries is 8am on Monday 4th May 2015.
8	The closing date for entries is 5pm on Monday 20th July 2015. Any entries received after this time will be rejected from the Competition.
9	The judges of the Competition are Carrie Ellis & Anne-Marie Rogers from HWCP, Carolyn Hassan, Director of the Knowle West Media Centre and Stephen Hewitt family members. All photos are shortlisted and judged anonymously. 
10	All finalists to the Competition will be notified no later than Friday 11th September 2015 by letter. The decisions of the judges are final and no correspondence will be entered into.
11	Prizes are non-exchangeable. Prizes will be presented at an awards ceremony in September 2015 where the winners will be announced. For a list of the winners please contact Carrie Ellis, after Friday 25th September 2015. 
12	Each entrant or entrant’s parent or legal guardian (if aged 16 or under) agrees that, only for the purpose of promoting the Competition and future Young Photographer Awards, HWCP may (1) use the entrant’s first name, surname, area and age and (2) disclose the entrant’s name and age to third parties. HWCP shall seek the entrant’s prior consent (or the entrant’s parent’s or legal guardian’s prior consent if the entrant is under 16) before disclosing any further personal data to third parties.
13	Entry forms not signed by a parent or legal guardian will not be accepted as it will be deemed that consent has not been granted to enter the competition and these entries will be excluded from the competition.
14	All entrants have the right to withdraw their entry prior to the closing date of Monday 20th July. 
15	Entrants must be the sole copyright owner of all photos they enter into the Competition. Entrants warrant that their entry does not infringe the intellectual property rights of any other person.  Entrants retain copyright rights in their submitted photos and, where possible, HWCP will credit them. However, by entering, all entrants give HWCP a worldwide royalty free license to use, reproduce and exhibit the submitted photos in all media, only for the purposes of promoting or publicising this Competition or future Young Photographer Awards for a period of ten years from 20th July 2015. We will seek the entrant’s permission for any further use of the photos, including on licensed products, which will be agreed with the entrant under a separate agreement. Any further use of the photos will be agreed with the entrant under a separate agreement. 
16	HWCP holds no responsibility for entries which are lost, delayed, misdirected, damaged or incomplete for any technical or other reason.
17	Proof of delivery of the entry, negative or slide or anything else received is not proof of receipt.
18	HWCP reserves the right to cancel, modify or supersede the Competition at any time if, in its sole discretion, a Competition is not capable of being conducted as specified.
19	HWCP reserves the right to substitute a prize of similar value in the event that circumstances beyond their control make this unavoidable.